How To Use LMS Reporting To Track Your Desired Training Outcomes

How to use LMS reporting to measure training outcomes

One of the more difficult aspects of L&D is linking your training to business outcomes. There must be an underlying reason for each resource to get the best ROI. This requires continuous analysis of your team’s performance and the overall effectiveness of your e-learning program. One weak link can be a disaster for your entire business strategy, so it’s essential to diagnose problems as soon as they arise. Fortunately, you probably already have the analytical tools you need to measure results: online training statistics. These are just a few of the ways to use LMS reporting to track your desired training outcomes.

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Make the most of your L&D statistics: Find the right PAYE with reporting

This e-book can help you choose the ideal system for your business needs and track your training program.

7 Top Ways to Track Training Outcomes with LMS Reporting

1. Monitor employee progress to identify outcome barriers

You can see the finish line and you know what employees need to do to achieve it. The challenge is to overcome all the obstacles that stand in the way of their success. Fortunately, you can quickly detect these outcome hurdles with LMS reporting tools. If their progress comes to a halt, evaluate statistics to see where they are stumbling and locate the underlying problem. The course design can be the main cause as it does not match their needs or preferences. It can also be a matter of JIT shortcomings. The employee does not have the support resources to bridge engagement gaps that lead them to the desired outcomes.

2. Evaluate completion figures to measure emerging gaps

Low completion rates usually indicate one of two things. The first is that there is a hole in your strategy. The course causes cognitive overload, or it simply does not offer them real value. The second is that there are hidden gaps that hinder their progress. Employees are unable to complete the course on time because there is something holding them back — a wrench in the jobs that prevents them from achieving the desired training outcomes. They may have difficulty shifting theory to practice or need to hone a skill to improve performance.

3. Use Task Skill Criteria to link training to actual performance

It’s not a matter of how much your employees know. Experience teaches us that quantity always takes a back seat to quality in the training sector. Use task skill LMS reports to see how well they are applying what they have learned, as well as to reveal real performance risks that could lead to injuries and compliance violations. Both of these can seriously hamper your training outcomes and business goals. Simulations, scenarios and serious games are ideal skill meters.

4. Analyze time logs to find the ideal degree of difficulty

Many organizations make the mistake of linking speed to efficiency. An employee rushes through the course, so they need to know the topic from the inside, right? The truth is that fast completion times are not always a good thing. In fact, it’s one of the most striking signs that your design is not challenging enough for the team. Employees need to be tested and challenged to grow and achieve the outcomes. On the same note, slow completion times may indicate that the degree of difficulty is too high or that learners do not have the expertise.

5. Set assessment criteria to measure employee growth

Evaluate beforehand to find out how much they know and do periodic checks to measure their growth. Any PAYE worth the investment will have built-in assessment reports. Use the LMS Report Generator to monitor their development through each stage of the employment cycle. Or when they have a specific outcome that involves multiple tasks, courses, and milestones. If they fall below the minimum requirement (assessment score), you can intervene and offer additional support tools. In addition, they can use their statistical “growth map” to stimulate motivation by seeing how far they have come.

6. Perform progress checks using the role assignment function

This LMS reporting feature involves multiple metrics, ranging from individual performance to completion times. Use the role assignment feature to form groups within the system and hold each employee accountable. You can see how they measure up against their peers and spot problems where they fall behind. For example, an employee’s badge count or certification path tells you that they are on an equal footing with their colleagues. While another team member may fall below the status quo, in which case you can hold them accountable for their training performance.

7. Schedule reports to ensure timely follow-up and support

It might seem like your L&D team has eyes everywhere. After all, they always seem to know about performance gaps or aspects of your training program that need to be looked at more closely. However, you can not expect them to keep track of every assessment score, time log, and certification path. This is what LMS Custom Reports Scheduling is for. This LMS feature allows you to dictate who receives which reports, how often and the preferred delivery method. In this way, managers and supervisors get the reports they need to follow up with subordinates and provide ongoing support. Data sitting in the system will not benefit much if leadership does not have access to it or can not organize it. These scheduled reports should also have data visualization that helps them detect patterns that need their immediate attention.


Identifying common obstacles and using skill measures can help you improve employee performance so that they achieve the training outcomes. You should also check their progress from time to time to ensure that they are on track, as well as assess in advance to set the benchmark and measure their growth along the way. Lastly, make it easier for your L&D team by automating reporting so they can spot emerging challenges.

Invest in a PAYE with a custom report generator to track your training outcomes and achieve your goals. Our online guide has the leading platforms and you can filter results by usage case, pricing model and deployment type. Simplify your search and find a system that allows you to schedule reports and measure KPI-driven statistics.

Download the e-book Make the most of your L&D statistics: Find the right PAYE with reporting to take full advantage of your e-learning data.

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